Dear Members
The Club’s 79th Annual General Meeting will be held at the Clubhouse on Tuesday, 31 March 2026 at 7pm. (Registration commences at 6.30pm).
We would like to bring to your attention on:
1. Proxies
In accordance to Rule 39 of the Club Constitution – Proxies
a) A Charter Polo Playing Member (“CPPM”) (including a Patron who continues to retain his/her Charter Polo Playing Membership) who is absent from the Republic of Singapore at the time of a General Meeting, may issue a proxy.
b) A Proxy issued under this Rule shall be valid only if:-
I. The instrument appointing the proxy shall be delivered to the Secretary not less than twenty-four hours before the scheduled time of commencement of the Meeting for which the person named in such instrument has been appointed.
II. The proxy shall be a Voting Member.
III. The instrument appointing the proxy shall be in the following form, or a form close thereto;-
The Secretary
The Singapore Polo Club
I (name of Member) of (Address of Member) being a Charter Polo Playing member of Singapore Polo Club hereby appoint (name of proxy) of (address of proxy) who is a Member of the Singapore Polo Club as my proxy to be heard and/or to vote on my behalf at the (Annual/Extra-Ordinary) General Meeting of the Club to be held on the day of 20 as I be absent from the Republic on that date.
Signature
Date:
c) The presence at the General Meeting of a member who has issued a proxy shall “ipso facto” invalidate the proxy as from, but not before, the time of arrival of the Member at the Meeting.
d) An invalid proxy vote shall invalidate any motion in respect of which it is voted if the result of the vote including the invalid proxy would change the outcome of the vote.
Please be reminded that the Club may request the absent CPPM to submit any document to prove that he/she was overseas, such as:
(a) Passport pages showing entry into and exit from another country
(b) Boarding passes for flights demonstrating travel out of Singapore
(c) Hotel bills or credit card transaction slips showing the person was overseas on the relevant date
Thank you.
LAWRENCE KHONG
President
