Bye-Laws

a. Every application to be an Absent Member is subject to approval by the Management Committee.

b. Any member intending to apply to be an Absent Member must settle his outstanding account before making the application and return his membership card and car decal with his application. For first application, advance payment of 3 (three) years of annual absentee subscription fee is required. Thereafter, renewal is on a yearly basis.

c. Any member applying for Absent Membership must provide satisfactory evidence such as an official company’s letter or any other letter that indicate his relocation with an overseas address to support the application.

d. To be eligible for the absent status, member must be absent from Singapore for a consecutive period of not less than 1 (one) year and must not keep a pony at the Club.

a) Absent Member would need to notify the Club 2 (two) weeks in advance before returning, either via email or official letter.

b) For a member returning to the Club for less than a month, he/she will be issued temporary passes, indicating visiting period. The membership account will not be activated and he/she will have to pay all charges/expenses by Cash/Nets/Credit Cards at the restaurant as credit is not allowed.

c) For a member returning for more than a month, he/she is to submit the completed ‘Application To Reactivate Membership’ and ‘Member’s Information Update Form (Under List of Absent)’. Member would be issued original membership card and monthly subscription will be charged to his/her account.

d) If an Absent member brings any guest to the Club for use of facilities (except GYM), normal guest fees are applicable.

e) At the end of the visiting period, the Absent member must return his/her temporary pass / original membership card to Membership department.

f) Absent member can only return to utilise the Club facilities for not more than a total of 14 (fourteen) days in one calendar year.

Members are not allowed to post any unverified or negative comments on the Club’s social media platforms. Members must check their sources before posting and should post constructively. Photographs or videos may be posted on the Club’s social media platform only with the Club’s consent.Members who fail to comply with this byelaw and post comments that are detrimental to the image of the Club, or that brings the Club into disrepute, shall be subject to disciplinary action in accordance with the Rule 23 of the Constitution.

Members are prohibited from spreading false information which causes unnecessary toxicity within the Club. Members are cautioned not to make defamatory remarks against the Club’s employees and any Committee member holding office. Anyone found doing so or using vulgarities, being rude, verbally abusive, or causing harassment in any form shall be subject to disciplinary action in accordance with Rule 23 of the Constitution.

• Bills

  No member may make any adjustments or alteration to his bill. All bills must be paid in full; if any amounts are in dispute then a letter should be addressed to the General Manager stating clearly the grounds for contesting any change on the account. If the member remains dissatisfied after receiving the General Manager’s reply, he may appeal in writing to the Honorary Secretary and the matter will then receive the consideration of the Committee. Deductions made by members are not permitted.

• Deposits

  Members may be required to keep a Deposit with the Club equivalent to 2 (two) months’ total charges. The deposit which is obligatory is designed to ensure that members’ accounts are kept in credit and the amount is at the discretion of the Committee. As stated in the Constitution, should any member’s account not be settled in accordance with the Constitution the Committee may withdraw the privileges, excluding care of own horses, of the Club until credit has been re-established. Notwithstanding any Deposit held in a member’s name, the provisions of Rule 28 of the Constitution shall apply.

  Members who allow their accounts to be overdue (i.e. over thirty days) more than 3 (three) times over a period of 12 (twelve) months may have their deposits increased at the sole discretion of the Committee.

  Any balance of the Deposit shall be refunded on resignation, transfer to the Absent Members’ List or rejection of membership application, after full payment of all sums outstanding.

   

• Overdue Accounts

  All sums outstanding which are not paid in accordance with the Constitution will be subject to interest or a late payment fee at such percentage as is determined by the Committee at its sole discretion from time to time.

  Outstanding amounts can be paid through GIRO, cheque, selected credit cards, electronic transfer or internet banking GIRO application forms are available upon request from the Membership Department.

  A late payment fee of 2% (two) per month (subject to change at the discretion of the Committee) will be charged if payment for the outstanding amount is not made by the due date.

   

  An administrative charge as may be determined by the Committee from time to time will be imposed for each of the following:-

  • A returned cheque

  • An unsuccessful GIRO deduction

  • Requests for an additional copy of Statement of Accounts.

Members must ensure that they are familiar with the Constitution, Bye Laws and Rules of the Club.

These are determined by the Committee from time to time and advised to members in accordance with the Constitution. All Subscriptions are due on the first day of each month. A full month’s Subscription shall be charged for part of a month.

The grounds and buildings of the Club are for the use and enjoyment of members; subject to such Bye-laws as the Committee shall from time to time determined.

 

Any member who fails to comply with such Bye-laws shall be subject to disciplinary action in accordance with the Constitution.

 

The sand arenas and covered riding school are available for use by members. When classes or competitions are taking place in any of these areas, members must give priority to them.

• Every candidate for Membership may be asked to meet a minimum of four Committee Members or Members of the Membership Sub-Committee of which two must be Members of the Committee, within a month of the application being acknowledged, on a date to be advised by the Committee.

• Any candidate so requested who cannot do so must inform the Honorary Secretary, in writing, so that alternative arrangements can be made.

• Any candidate who does not, without a reason acceptable to the Committee satisfy these requirements may be rejected.

• No membership shall be valid until all sums which the candidate is called upon to pay have been received by the Club.

• The application form for membership shall include the name, age, address (both residence and office), occupation and designation of office (if any) together with home and office telephone numbers, doctor’s name, telephone number and practice and any other information considered as necessary by the Committee.

• If a candidate receives insufficient votes for election, , he shall be deemed to have been excluded from admission. Only if the Committee is of the opinion that there has been any irregularity in a ballot shall a new ballot be ordered.

• Candidates, for all categories of membership, shall receive with the application form the following documents:

  1. A copy of the Constitution and Bye-laws of the Club.

  2. Any further explanatory notes which may be published by the Committee from time to time.Honorary Members shall also be sent copies of the Constitution and Bye-laws.

A member introducing a Guest must write the name of the Guest, his own name, and the day for which the Guest is introduced in a book kept for that purpose at the Club, and shall be responsible for any debts to the Club incurred by such Guest. It is the duty of the introducer to acquaint his Guest with any restrictions on the use of Club facilities and to ensure that his Guests comply with the Club’s Constitution and Bye-laws.The member and guest must sign the Clubs Indemnity form.

The Club and the Committee shall not be responsible for the loss of members, their Guests and Room Guests’ personal articles which have been brought into the Club’s Premises by members, their Guests or Room Guests.

a. The Committee shall issue Membership cards or other Membership documents from time to time by which members may be identified.b. Membership cards must be produced at any time when requested by the Club’s employees or security guards or any Member of Committee or the Manager and for the use of any of the Club’s facilities, or for security reasons.c. Members who are unable to produce their membership cards may be refused entry into the Club and the use of any facility.d. Membership cards are not transferable.e. Membership cards must be returned to the Club upon termination or transfer of membership.

a. A lost card must be reported personally or in writing to the Membership Department of the Club within 24 (twenty-four) hours of the loss.b. A lost car park label must be reported personally or in writing to the Club within 24 (twenty-four) hours of the loss.c. A fee determined by the Committee from time to time excluding GST will be imposed for the replacement of a Membership Card or car park label.

The Club may, through the Committee, offer livery to members upon the terms and conditions set out in these Bye-laws, as they may be amended from time to time. Such terms and conditions, shall be subject to the Constitution, and in particular to Rule 41 of the Constitution.

• Care of Horses

  Care of all horses owned by members and stabled on the Club’s premises shall be the responsibility of the member. Livery charges will include feed, sycing, and basic walker exercise but overall responsibility of the horse rests with the owner.

  If, in the opinion of the Committee, any horse is neglected or needs care and attention, it may give such instructions to remedy the matter as it thinks fit and any cost and expense involved shall be for the account of the owner or lessee of the horse.

  Any member who owns or leases a horse undertakes to ride the horse with care and will ensure that it is regularly and properly exercised. Should the owner or lessee be unable to ride the horse regularly, he must make suitable alternative arrangements and in the event that he fails to do so, the Committee may, without prejudice to any of its power herein, authorize the riding of the horse. Schooling by Club staff may be chargeable upon notice.If a horse is neglected by its owner or lessee in that he does not ride it regularly or in any way, then the Committee may order the horse to be removed from the Club on the owner’s account or the Committee may cancel the lease in respect of the horse. 

   

• Veterinary Treatment

  All veterinary fees are for the account of the owner.

   

  In the case of any leased horse,

  • veterinary treatment necessary for the well-being of any such horse may be authorized by Management in its absolute discretion.

  • no member may administer treatment to any such horse without the permission of Management.

   

  In the case of any horse owned by a member, in the event that the Club is unable to contact the owner or his authorized representative in cases of emergency, the Committee shall be entitled to authorize veterinary treatment as it may in its discretion deem necessary for the well being of the horse and all fees, costs and expenses in connection therewith will be for the account of the owner.

   

  Members should report to the Stable Supervisor and Riding management immediately on returning to the stables, all cases where the horse is lame or has cuts, loose shoes or incidents of a like nature. In cases of emergency, the Club’s veterinary surgeon must be called.

   

  All veterinary treatment must be carried out by qualified veterinary surgeons approved and registered with the Club.

Club saddlery and equipment shall be kept at the Club and may be used subject to such Bye-laws as the Committee shall from time to time decide.Members may keep personal saddlery and equipment in the tack rooms provided. Such saddlery and equipment may not be left in the Clubhouse.The Club and the Committee takes no responsibility for loss or damage to such personal belongings, saddlery and equipments.

• Club Horses

  Club Horses are horses owned by the Club. The Committee shall decide the purpose for which individual Club horses may be used. These purposes shall include but not be limited to the following, without prejudice to any other purposes which the Committee may decide upon from time to time: –

  • Polo
  • Instructional Riding or Polo
  • General and Equestrian Riding

  The Committee may allocate and lease Club Horses to members for their personal use, subject to such charges and conditions as the Committee shall from time to time decide. Such allocation and lease shall be without prejudice to the right of the Committee to direct that the horse will be used for any purpose, on any specific occasion, while so allocated and leased.

• Polo Ponies

  A Polo Pony is defined as a horse used to play polo regularly and belonging to or leased to a member who himself /herself or his/ her Family Member plays polo.

• Riding Livery HorsesA riding pony or horse is defined as a horse used for riding lessons and belonging to a livery owner who himself/herself or his/her Family Member is part of the Riding Academy.

No one may give private instruction at the Club premises for fee or reward unless expressly agreed by the Committee. Organised classes of any kind may only take place with the knowledge and prior approval of the Committee.

General SafetyNo one shall be permitted to ride in the Club’s premises or outside on a horse stabled at the Club unless they are properly and correctly attired.“Properly and correctly attired” are defined as: –

• For reasons of safety, all riders (both members as well as Club employees) must wear approved certified riding helmets or polo helmets, and riding boots or other approved footwear at all times while on horseback.

• Riders should not be attired in singlets or tight fitting or cropped tops/shirts. Smart sleeveless shirts with collars are permitted for general riding. Strictly no shorts while on horseback.

Further;

• All horses must be ridden using a bridle (hackamores are acceptable). A halter and lead rope are not acceptable.

• Other than at a walking pace, horses being exercised on the sand track around the polo field must be ridden with a saddle.

• Horses being led as ‘sets’ along the sand track around the polo field have priority and all other, in particular oncoming, riders should give way to them, passing right shoulder to right shoulder.

• In general, riders should always be careful to show maximum consideration for other riders.

Syces and other employees may ride on the Club premises provided that they are considered competent by the Committee and that they comply with the Rules and Bye-laws.

Members, Guests and staff must sign the attached Letter of Indemnity before being allowed to ride on the Club grounds. They must first receive permission from the Committee. Permission to ride may be conveyed by the General Manager or any Committee Member, but only after the Committee is satisfied as to the competence of the individual concerned, that all the necessary Bye-laws concerning Visiting Members and Guests have been complied with and that the Letter of Indemnity has been signed and handed to the General Manager.Non-member participants in Inter-Club and Regional/International events, etc may also be called upon to sign the Letter of Indemnity. When accepted as competitors, they are eligible to ride on the grounds and to use the Club premises in accordance with the Constitution and Bye-laws of the Club. This concession concerning Riding does not automatically extend to the competitor’s accompanying supporters or party.Members and Guests (if the Committee so prescribes in accordance with the Constitution) who ride Club horses will be required to pay at the rates for riding determined from time to time by the Committee. In the case of Visiting Members, this will be estimated (on the basis of total rides while in Singapore) and paid in advance to the Club in the form of a deposit.Guests residing in Singapore and Guests visiting Singapore (apart from approved/invited Polo Professionals) may not ride more than six (6) times in any period of twelve (12) calendar months without specific permission from the Honorary Secretary.Costs incurred by Guests in riding Club horses will be debited to the account of the Host Member. First priority on allocation of mounts always goes to Club Members.

In the interests of member safety and horse welfare, no polo player or rider shall be allowed to ride while intoxicated. Accordingly, Club designated personnel, including polo umpires, riding instructors and/or stable managers are authorized to conduct a breathalyzer test on the spot. Should the test prove the rider to be over the permitted limit, the rider must immediately dismount and cease playing polo or riding. The Club may take disciplinary action against the member concerned.

If a Club horse is leased, the lessee recognises that it remains the property of the Club and that its disposal is at the Committee’s sole discretion.A member with a horse at livery at the Club declares (unless the horse is leased from the Club) that the horse is legally and beneficially owned by him and that he is not keeping it at the Club on behalf of any other person, whether a member of the Club or not. Disciplinary action will taken against any member who makes a false declaration.

Feed buckets and grooming equipment shall be for the account of the owner.

The provision of livery to the member shall not be construed to convey to the member any right, interest or title nor exclusive possession in the stable(s) allocated to him or any other part of the Club’s premises. The member shall not take any action which purports to create a claim, lien or encumbrance on the said stable(s) or the Club’s premises.Save as provided herein, the member shall be responsible for all farrier, veterinary charges and other out of pocket expenses and disbursements incurred in connection with the livery (‘Expenses”) and the member will indemnify the Club for all such expenses and other costs and expenses arising out of or relating to same. The member shall reimburse the Club for all expenses incurred by it in connection with the livery which shall be payable within 14 days from the date of the Club’s invoice therefore.The Club will have a lien on any horse at the livery owned by a member who fails to pay any charges in respect of the said livery.

The Committee may terminate the livery forthwith by giving written notice to the member in any of the following events: –

 

• upon the member ceasing to be a Charter Member of the Club or upon the membership of the Charter Member being suspended for any reason whatsoever; or

• if the member is in breach of the Constitution or Bye-laws of the Club.

 

In any other cases, the Committee shall be entitled to terminate the livery by giving one (1) months’ notice in writing to the member.

 

The member shall be entitled to terminate the livery by giving one (1) months’ notice in writing to the Committee via the Honorary Secretary.

 

Upon the Termination of the livery, the Member shall: –

 

• immediately pay the Club all Fees and Expenses incurred up to and including the date of termination; and

• immediately but no later than a month after notice is served remove his horse from the stable and/or the Club’s premises and the provisions of the last paragraph of this Bye-law shall apply as if a written request as stated therein has been made by the Committee.

 

Without prejudice to the provision of any Bye-law herein, any member wishing to remove a privately owned horse from the Club must give 1 (one) month notice in writing to the Committee via the Honorary Secretary or he may be charged the appropriate livery fee for the difference between the notice given and this period.

 

Without prejudice to the provisions of any Bye-law herein, the Committee may at any time give a member 1 (one) month’s notice of termination of a stable allocation to remove a privately-owned horse from the Club, if in the opinion of the Committee, the horse concerned is not being regularly exercised or is neglected, or at its sole discretion, without giving any reason.

 

Any member who receives a request in writing from the Committee to remove a horse from the Club and fails to do so by the date given in the letter will be charged twice the full unsubsidized livery fee prevailing at the time, for the additional period during which the horse remains at the Club. The Committee reserves the right to dispose of any such horse at its sole discretion, in any manner that it thinks fit. If a member is suspended or expelled from the Club or ceases to be a member for any reason, the Committee shall once again be empowered to dispose of any horse owned by the member, after giving the notice period as outlined above and to increase livery costs on the same basis.

Horses not stabled at the Club shall not be permitted into the Club or permitted to use Club facilities, including use of polo field, stick and ball arena, sand track, riding arenas, paddocks and jungle trail at all times, unless by exception on Committee approval.

 

Horses not stabled at the Club may be invited to participate in tournaments, competitions, shows and the like, at the discretion of the Committee.

 

Horses owned by charitable organisations may enter the Club’s premises specifically while in use for charitable causes, subject to prior approval from the Committee. Privately-owned horses used for charitable causes will require prior Committee approval before entering the Club’s premises.

 

Horses at livery shall be trained by resident Professionals or freelancers engaged by the Club at its premises or elsewhere in Singapore unless permission is granted on a case-by-case basis by the Committee/Management.

• Riding Academy School riders and livery owners are permitted to ride on the sand track only if they have attained a riding competence level of Novice or equivalent from the Riding Academy School riders need approval from the Riding Academy.

• All handicapped polo players are permitted to ride on the sand track. Youth polo academy riders who have permission from the Club Polo instructor are also permitted to ride on the sand track.

• Children below the age of 12 (twelve) are not allowed to ride on the sand track under any circumstances unless they are supervised by a Club Polo instructor or a handicapped polo player. Children under 12 (twelve) who cannot canter independently, as determined by a Club Polo Instructor, must be on a lead rope. Children walking to lessons at Mount Pleasant, and riding polo livery ponies, may be accompanied by a parent or appointed guardian on foot for the purpose of walking directly to and from the lesson.

• During polo, Riding Academy riders are not permitted to ride on any part of the sand track. Polo players should not warm up or ride horses in front of the Club House unless permission is sought from the Polo Captain or if they require to get horses to or from different pony lines.
• Any guest who intend to ride on the sand track, jungle or trails can do so if they have signed an indemnity form. The member must ride with their guest at all times. If the guest is not able to walk, trot or canter independently alone the member must put their guests on a lead rope. All members are responsible for their guests when riding.

 

Smoking is strictly prohibited in the arenas and in the vicinity surrounding all riding arenas. No smoking shall be permitted whilst mounted on horseback.Riders must abide by the rules stated outside each arena.

Members may be asked to restrict their polo and riding hours during this period in order to give the syces every chance to meet their religious obligations, which involve fasting throughout daylight hours, for a period of 1 (one) lunar month.

The Club may, through the Committee, offer livery for Polo Ponies to Charter Members which shall be upon the terms and conditions set out in these Bye-laws.

 

All Polo Ponies registered in Livery at the Club, shall be privately owned or leased from the Club and must play polo in accordance with the terms and conditions of these Bye-laws.

 

Livery Charges for Polo Ponies shall be determined by the Committee at its absolute discretion from time to time taking into account the following guidelines: –

a. A subsidised rate for Polo Ponies on allocated or term livery and meeting the other criteria set out in these Bye-laws.b. The A subsidised rate is for Polo Ponies playing polo regularly to the satisfaction of the Polo Sub-Committee and on term livery, renewable on a strictly annual basis, and meeting the other criteria set out in these Bye-laws.c. Full livery in all cases where a Polo pony belonging to one Charter Member is being played primarily, or to an extent deemed unacceptable by the Polo Sub-Committee, by members.d. Full livery where a member’s Polo Pony is, temporarily or otherwise, stabled in a stable allocated to another Charter Member. Full livery is defined as 150% (one hundred and fifty) of subsidised livery.e. A subsidised rate for Polo Ponies during spelling which meets the criteria of the Committee.

The Committee may by written notice immediately withdraw any subsidised livery for horse without giving any reason.

The Committee will determine, at intervals of 3 (three) months, the livery charges for Polo Ponies and these will normally be valid for the next 3 (three) months. Details of the livery charges will be advised to members within 7 (seven) days from the date of the aforesaid determination. At the end of each 3 (three) month period, the Polo Sub-Committee will consider each Polo Pony on its individual merits, to determine whether or not there is justification for continuing the livery charges at the previous quarter’s level. It will then make its recommendations to the Committee. Notwithstanding anything herein to the contrary, the Committee shall have the discretion to assess Polo Ponies on a monthly basis and revise the livery charges accordingly.The Club will invoice the member for the charges in arrears on a monthly basis. A refundable deposit of one month’s livery will be held by the Club.The criteria to be used to determine charges for livery for Polo Ponies will include:-A Polo Pony must be played by its owner for a minimum of 50% of all available chukkas played during a period of 6 (six) months, unless special exemption is granted by the Polo Captain.

A Polo Book will be maintained by the Polo Captain and serve as a record of the frequency with which Polo Ponies are used to play polo. The Polo Sub-Committee will look for a satisfactory overall level of participation over each 3 (three) monthly period, and the desirable level is a minimum of 80% participation in available chukkas, whether playing polo or as an umpire’s pony. Members who cannot play their horses will make them available for umpiring (unless there is a specific reason such as lameness etc for not doing so) as the Club does not have any horses set aside for this essential purpose. Where a Polo Pony is used for umpiring, this will count on exactly the same basis as if it had played. A member who, in the view of the Polo Captain, unreasonably withholds the use of his polo pony for umpiring may, as determined by the Polo Sub-Committee, stand to lose either some or all of the livery subsidies enjoyed by that polo pony.

When a Polo Pony is genuinely produced for umpiring but is not utilised, this will be marked down in the Polo Book as ‘participation’. When a member puts himself down to play a specified number of chukkas on his own Polo Ponies and is not allocated the full number, the chukkas “lost” will count as participation. When any chukka or chukkas are cancelled, these will also count as participating.

The Polo Sub-Committee will also take all other relevant factors into account including the following criteria:-

a. Any period in which the Polo Pony was lame and the cause of its lameness.b. Periods of illness or injury of owners and/or lessees.c. The absence of owners and/or lessees on business or personal trips.d. The background playing records of the Polo Pony and its owners and/or lessee.e. The level of participation of the Polo Pony and its owner or lessee in tournaments.f. The loan of Polo Ponies to visiting players and for pros in tournaments.g. The good conduct of the owner and/or lessee in following the Club’s Constitution and Bye-laws.

Owners and lessees are asked to advise the Polo Captain, in writing, of any circumstances which may/have affected their ability or the ability of their Polo Ponies to play polo.

Any member dissatisfied with the rate of charges imposed for livery for Polo Ponies may appeal in writing to the Committee, through the Honorary Secretary.

Members are responsible for ensuring that their Polo Ponies when playing polo are properly groomed and have safe and proper tack in good serviceable condition. This includes a saddle, fixed martingale, bit, surcingle, bound tail, protective boots or polo bandages on all four legs and hogged mane. The Polo Captain will decide whether a pony is properly and safely tacked up and presented to play polo.

Only Charter Members who: –

• have passed the Club’s Polo Test or, because of their previous playing experience and present polo handicap, have been given express permission by the Polo Captain to play polo at the Club, and

• plays polo at the Club.

They may own or lease a Polo Pony for the purpose of playing polo.

Stable Allocations for Polo Ponies

1. Application for Stables

    

   Any Charter Member wishing to put a Polo Pony at livery at the Club must submit an application in writing to the Polo Sub-Committee.

    

   All applications will be reviewed and approved by the Polo Sub-Committee.

    

2. Applications to Purchase or Bring in a Horse or Replace a Horse

    

   Any intended purchase / change of ownership of any existing Polo Pony within the Club is subject to the approval of the Polo Sub Committee and must be requested in writing.

    

   Any member wishing to sell a Polo Pony within the Club may apply to have a notice placed on the Notice Board for a minimum of 1 (one) week indicating the price asked, and requesting those members interested in purchasing the Polo Pony to enter their names on this list. The vendor must then indicate to the Polo Captain to which of the applicants he wishes to sell his horse. The Polo Sub-Committee will then advise him of the Polo Sub Committee’s decision.

3. Limits on Number of Stables per Charter Member

   Stables may be assigned either with no fixed period of time (allocated stables) or for a period of one (1) year (term livery). There is no guarantee that a Charter Member will be assigned a stable(s) for the full period requested. The livery charges for stables will be determined by the Committee and may also revise these charges from time to time.A transfer fee for allocated stables as determined by the Committee from time to time is payable to the Club by the allocatee within 1 (one) week of its decision to approve an allocation to another member.

   The maximum number of stables for polo ponies allowable per player is guided by the official Singapore Polo Club handicap of the Charter Member (or family member) concerned as follows:

   -2 and -2 (P) : 3 (three) stables, where of minimum 1 (one) allocated stable-1 and above : 4 (four) stables, where 2 (two) must be allocated stables-1 and above : Upon fulfilling the above liveries, a player of:may apply for 2 (two) additional term livery with a commitment to participate and support for high goal tournaments (2 (two) goals and above)-2 and above: May apply for 1 (one) additional term livery or 1 (one) additional allocated stable for another family member in Atoms Elite or with a Polo Handicap (Subject to a maximum of 6 (six) per family. If the players are not the principal members, the principal member have to apply on behalf of the player(s).

    

   Stables will be capped at a maximum of 6 stables per immediate family in total.

   When making decisions on allocations, the Committee, on the advice of the Polo Sub-Committee, will first accord priority to the player’s polo handicap and to the date of application. The Committee may also take into consideration the following:

   a.The applicant’s potential handicap and his/her likely contributions to the development of polo at the Club, along with positive contributions to the polo community.

   b.The willingness of the applicant to import/purchase a Polo Pony of sufficient quality and standard (in the view of the Polo Sub-Committee) so as to be an asset to polo at the Club.

   c.The regularity of play by the applicant and/or eligible polo playing Family Member.

    

   Allocation and renewal of Term Livery will take into account a player’s development plans and participation in Club Cups and Tournaments at highest suitable level. There is no auto renewal of Term Livery.It should be noted that regularity of play will be strictly monitored. All liveries will be cancelled without regular play by owner or their family. 

4. Should there be no available stable at the time; an application will be recorded on a waitlist. Once a reservation is confirmed the member is given 2 (two) months to bring in a horse to the Club and thereafter a 50% livery charge is applicable for 2 (two) more months after which the reservation becomes void.

    

5. Movement of Horses

    

   No member shall move a Polo Pony into or out of the Club without permission from the Polo Sub-Committee. No member shall move his Polo Pony from one stable to another within the Club without permission from the Polo Sub-Committee. Members’ requests for stable movements should be addressed to the Polo Sub-Committee through the Honorary Secretary.

    

6. Removal or Sale of a Horse

    

   If, for any reason, a term livery horse is removed from the Club or sold, the stable will not automatically revert to the Club.Depending on the livery period remaining, the holder must give three (3) months written notice on their reason for giving up the term livery stable. The stable may still be reallocated at the sole discretion of the Committee.Admin fee of $500 (ex.GST) will be applicable for the sale of horses within the club from the buyer. No admin fee for new horses coming to the club or horses returning to the club, provided the horse is under the same owner.

    

7. Retention of Empty Stables

   1. Any member whoAny member who sells his Polo Pony or who has his horse put down, thus liberating a stable is entitled to apply in writing to the Polo Captain who would then bring it up to the Polo Sub Committee to keep the stable in his name for a period not exceeding 3 (three) months, provided that he has played polo regularly for the preceding 12 (twelve) months, while he makes arrangements to find a replacement Polo Pony. During the period that the stable remains vacant he will be billed half the Polo Pony livery applicable to the member at the time subject to the provisions of Bye-law C13.

   2. For allocated stables only, the member may apply in writing to the Polo Captain, who would then bring it up to the Polo Sub Committee, for another member’s Polo Pony to occupy the stable left vacant. The period of vacancy and/or occupation by another member’s Polo Pony combined shall not exceed 3 (three) months. The member temporarily occupying the vacant stable will pay Full Livery, while the member vacating the stable will not be billed any livery during this time.

   3. In the event the period of vacancy and/or temporary occupation by another member’s Polo Pony combined exceeds 3 (three) months, the member may apply in writing to the Honorary Secretary, who would then bring it up to the Committee for approval, for an extension for a further three months.No member will be allowed to retain a vacant stable and/or have another member’s Polo Pony occupy a vacant stable for a period of more than 6 (six) months combined. The member may apply in writing to the Committee via the Honorary Secretary for an extension beyond 6 (six) months to retain his vacant stable. The member may not apply for another member’s Polo Pony to occupy the stable beyond 6 (six) months. If the application to retain a vacant stable beyond 6 (six) months is approved by the Committee, the Polo Pony currently occupying the stable must be removed and the final extension will be for a maximum of 3 (three) months, during which the member will be billed half Polo Livery. The Committee may subsequently decide at its discretion to occupy the stable with any Polo Pony, while the member is still being billed for half of Polo Pony livery. Please note that should the stable continue to remain empty after the final extension period, the member will be billed full Polo Pony Livery.

a) Children who wish to take polo riding lessons must be at least 5 (five) years old and must have passed an assessment in the polo section. If deemed to have the requisite skills, they are permitted to participate in a club-approved children’s arena polo programme. The child’s parent or legal guardian must first have completed and signed the Club’s indemnity form.

b) Children above 9 (nine) and below 13 (thirteen) years old may, at the discretion of the Polo Captain, be permitted to participate in group polo lessons on the polo field , or in instructional chukkas provided that they have first participated regularly in a Club approved arena polo programme.c) Children shall be at least 12 (twelve) years old before they may take the Club administered polo handicap test and, if successful, be permitted to play regular chukkas at the Club.

• Working hours for the syces shall be as follows:Monday – Rest DayTuesday, Thursday, Saturday, Sunday (Polo Days)7.00 am to 10.00 am, 2.30 pm to 7.30 pmBreak – 10.00 am to 2.30 pm (Polo Days)Wednesday, Friday (Non-Polo Days)7.00 am to 10.00 am, 3.30 pm to 6.30 pmBreak – 10.00 am to 3.30 pm (Non-Polo Days)*Public Holiday – Off

• Riding Hours

  Horses must be returned to the stables at least 30 (thirty) minutes before the syces’ working hours end. Overtime will be charged to the member at a minimum of 1 (one) hour for any breach. This provision is necessary in order to enable syces to have sufficient time to groom and feed their horses before going off duty.

On stables off days and on Public Holidays, any member who wishes to ride may be asked to enter the necessary details in a book kept for that purpose. A charge as determined by the Committee from time to time may be made and debited through the member’s Club account. However, members may ride and groom their own horses without charge if they so wish.

Fees and Terms of Payment

In consideration of the Club providing livery to the member, the member agrees to pay the Club such sum to be determined by the Committee in its absolute discretion (the “Fee”). The Committee shall be entitled to vary or modify the Fee from time to time upon giving not less than 7 (seven) days’ written notice to the members, whereupon the variation or modification to the Fee shall take effect.The Fee shall be payable in advance on a monthly basis.

a. IntroductionPolo falls under the direct jurisdiction of the Polo Captain whose duty is to improve the standard of polo at the Club, arrange tournaments and Club Cups, ensure that the ground is maintained in as good a condition as possible, and try to make sure that all players get as much and as enjoyable polo as their respective standards permit.The Constitution states that:

“The Captain shall, subject to the Committee’s direction, control the play on practice days and generally shall have the management of the play, ponies and players, on the field, and be responsible for the enforcement of the regulations governing polo.”

No member may start to play polo without passing the Polo Test, or in the case of visitors and members who already play polo when they become members, without the express approval of the Polo Captain or his nominee.

b. Conditions for Club Cups(i) Club Polo CupsEvery reasonable effort should be made for a date to be selected when the greatest possible number of players of the type specified for a particular cup are available. There are constraints of time and circumstances; the weather being an overall imponderable.a. Internal (Domestic) Tournament Club Cups and their playing conditions, which must be followed as closely as possible, are in:

1. MYRA CUPPresented by Messrs J H Dredge, J M Sasoon and R S Motier in 1936; to be played for yearly, as an American Tournament.Conditions:

(a) Teams to consist of members who play regularly at the Club.(b) Each player is limited to one pony, which may only be changed by sanction of the tournament committee.(c) Each match limited to two chukkas.(d) The number of teams accepted and the standard of teams accepted to be at the discretion of the Polo Captain.

2. ISMAIL (SENIOR) CUPPresented by H H the Tunku Mahkota, Johore in 1947 to be played for under the same conditions as for the MYRA CUP.

3. (ERNEST KEENE CUP)Presented by E E Keene in 1951 to be played for yearly by the two highest handicapped teams in the Club.

Conditions:(a) Teams to consist of members who play regularly at the Club.(b) Each player limited to two ponies which may only be changed by sanction of the tournament committee.(c) Each match to consist of four chukkas.

4. ROYAL ARTILLERY CUPPresented by Brigadier J M Hailey D S O in 1956. Originally to be played for between a team representing the S R Saddle Club and a team representing the Singapore Polo Club under the same conditions as the ERNEST KEENE CUP. Since the closing of the R A Saddle Club, the cup is played under the same conditions as the ERNEST KEENE CUP.

 

5. RUNME SHAW CUPPresented by Tan Sri Runme Shaw in 1969 to be played for yearly; either(a) Under the conditions of the ERNEST KEENE CUP; or(b) As a four-chukka match, players limited to two ponies, between a club team and an invitation team or amongst club teams and invitation teams.(c) Where possible to be played in conjunction with the Singapore Pesta Sukan.

 

6. (WONDERSCOUT CUP)Presented by Mrs. P G Baker in 1974. To be played for yearly amongst teams of members who play regularly at the Club and are in the medium range of Club handicaps. Particularly to include those excluded from the high handicap and low handicap Club Cups.

Conditions:Either(a) To be played as a “knock-out” tournament amongst four teams. Each match limited to two chukkas and each player limited to one pony,or

(b) If 16 eligible players are not available to be played as a four chukka match between two teams; each player limited to two ponies.or(c) To be played between two teams as a two chukka match; each player limited to one pony.(d) Not to be played as League or American Tournament.

 

7. PENDEKAR CUPPresented by Brian Kelly in 1968 to encourage young players; to be played for yearly between two teams selected by the Polo Captain comprising the eight youngest players in the Club who are, in his opinion, ready for tournament polo.Conditions:(a) The match to be played under the same conditions as the ERNEST KEENE CUP if a majority of the players eligible have two ponies.(b) Otherwise to be played under the same conditions but as a two chukka match with players being limited to one pony.(c) If played under (a) above, those not having two ponies may substitute so as to make up a four chukka match.

 

8. NORTH JUNIOR CUPPresented by Bill North in 1971 to encourage young players; to be played for yearly under the same conditions as the PENDEKAR CUP.

9. DE SILVA CUPPresented by B.P.De Silva & Co in 1955 to be played by two teams selected by the Polo Captain comprising the eight lowest handicap members of the Club who are, in his opinion, ready for tournament polo.

Conditions:(a) The match to be played under the same conditions as the ERNEST KEENE CUP if a majority of the players eligible have two ponies.(b) Otherwise to be played under the same conditions, but as a two-chukka match with players being limited to one pony.

 

10. ISMAIL (JUNIOR) CUPPresented by H H Sir Ismail Tunku Mahkota D.K., S.P.M.J., K.B.E., C.M.G. in 1955 to be played for under the same conditions as for the DE SILVA CUP.

11. (PIXTON CUP)Presented by Colonel A G Pixton, United States Military Attache, in 1959. To be played for yearly under the same conditions as the DE SILVA CUP.

 

Other Polo Cups:

1. MONGOLIA SHIELDThis trophy was presented by the late Mr. Chua Wan Hin. Wan Hin was a tremendous character and good polo player.The trophy was presented to be competed for as often as possible between two teams of no more than a two-goal handicap difference. Pony power decides the number of chukkas in the match but each pony must play two chukkas. The winning team can be challenged by any other team of no more or less than a two-goal handicap difference.

2. ARGENTINE CUPTo be competed for against visiting teams on conditions to be determined by the Polo Captain.

3. VICTOR’S CUPTo be played for at the discretion of the Polo Captain.

 

4. THAI CHAY CUPPresented by Thai Chay, the Club’s fodder supplier for many years. To be played for at the discretion of the Polo Captain.

5. SYCES’ CHALLENGE CUP

6. TENGKU MAHKOTA PAHANG PLATE

7. BEAUJOLAIS CUPPresented by J P Poelmans in 1988.

8. MERCEDES BENZ CUP

9. SINGAPORE MALAYAN AMATUER RACING ASSOCIATION CUP

10. CENDERMAKA SHIELD

 

International Tournament Challenge Cups:

In order of “seniority”, these are :1. Rolex Gold Cup2. Rolex International Cup3. MacDougal Cup4. Jumabhoy CupPresented by R Jumabhoy, CBE, MCH, JP in 19675. Turf Club PlatePresented by the Singapore Turf Club in 19596. Mackray CupPresented by the Selangor Turf Club in 1922.The Rolex Gold Cup, donated by Rolex is normally played for in the “A” Division of our International Tournaments.

 

The Mackray Cup is a challenge cup to be played for after the conclusion of our annual International Tournament on a “North versus South” basis if possible or, if not, at the discretion of the Polo Captain.

 

General Club Cups for Polo1. The Woodroffe Cup for the Most Improved Player of the polo season.2. The XV. XIX King’s Royal Hussars Challenge Cup for Best Trained Polo Pony of the season.3. Club Cup for the Best Turned Out Polo Pony and Syce.

Other Club Cups1. Tent Pegging PlatePresented by Rory Cochrane-Dyet, Mike Palmer and John Turner in 1962.2. Inventory of CupsThe cups must not be removed from the Clubhouse except with the express orders of the General Manager.

 

• Weekends: All tournaments, Club Cups, chukkas and stick and ball on the field: Polo helmet, white breeches, polo boots, knee guards (not required for stick and ball), official Club Shirt of the current year or as specified by the Polo Captain.

• Weekday chukkas: Polo helmet, polo boots, knee guards, plus a white or red t-shirt with collar. Jeans and other forms of long trousers are permitted as directed by the Polo Captain.

• General Riding and weekday stick and ball: Suitable helmet, riding boots or riding shoes, jeans and other forms of long trousers, a t-shirt with or without collar.

• A player consistently arriving to play polo incorrectly dressed may be barred from playing polo by the Polo Captain for a period not exceeding 1 (one) month.

• Any player with a valid reason for not being correctly dressed for polo may approach the Polo Captain or his nominee for the day for permission to play. Anyone going on the field for a game or a tournament incorrectly dressed, without having first given an explanation considered satisfactory, may be asked to leave the field or find his name removed from the chukka board for the balance of the afternoon.

a. The Club follows the rules and regulations as stipulated by the Hurlingham Polo Association (HPA).

b. Players may be sent off the field immediately by the umpire for dangerous play, bad behaviour or bad language on the field. If a player continues to offend in one or more of these ways, he may be barred from playing polo by the Polo Captain for a period not exceeding 3 (three) months.

1. Players must not contest the decisions of the umpires while the game is taking place. If any player is not happy about any decision, then he should discuss his point with the umpires or the Polo Captain after all players have left the field, and then in a discreet manner.

2. It is bad sportsmanship to openly criticise umpiring while the game is in progress. The Polo Captain may discipline offenders by barring the player from Polo for a period not exceeding 3 (three) months.

c. Beginners need and deserve encouragement: not unfriendly observations. Polo will start promptly on time and players who are not there will lose their chukkas. The interval between chukkas will be limited to 2/3 minutes. This means that players not playing in the previous chukka should be immediately ready to play and those who have played in the previous chukka will have to change their ponies promptly. This period will be strictly adhered to and all chukkas will start on time. This will ensure that each day the maximum number of chukkas will be secured and, thus, everybody obtains as much polo as possible.

d. A player who consistently arrives late on the playing field for his chukka thus causing other players to wait unnecessarily, may also be barred by the Polo Captain from playing for a period not exceeding 3 (three) months.

e. Any player who has been suspended from playing polo or using the ground by the Polo Captain and who does not agree with his decision is entitled to appeal to the Committee via the Honorary Secretary, in writing, within 1 (one) week of his suspension.

f. Balls for practice may be purchased from the Club. Balls for club chukkas will be issued and controlled by the Polo Captain or his nominee for the day. All balls used in club chukkas must be collected and returned to the umpires

The Ground Rules are spelled out in detail below and will be displayed on the Club Notice Board. In order to maintain the ground and schools etc. in reasonable condition, these rules must be strictly followed by every rider.

 

Any member who consistently ignores the ground rules or signals will be barred from polo or riding on the Club premises at the discretion of the Polo Captain or any other Committee Member for a duration not exceeding three months.

 

• Red Disc

  Indicates that the whole polo field is closed. However, horses may be exercised along the sand track.

• Red and Black Disc

  Indicates the polo field is only open for polo lessons supervised by an instructor. Additionally, a designated strip on the far side of the polo grounds, outside the boards, is available for stick and ball practice. The sand track is open for riding. Polo players should exercise their horses well away from any school horses moving between the schools and the Mount Pleasant stables.

• Black Disc

  Indicates that the whole polo field is open, either for Club chukkas or for stick and ball practice.

• On polo days (when the polo ponies and riders are preparing for chukkas) the Clubhouse side of the ground is closed to all ponies except those playing polo on that day.

  Players not playing polo may use the other three sides of the ground while polo is in progress but must keep off the Clubhouse side of the ground as they are liable to be a hindrance to both players and spectators: no one may stick and ball or ride on the field with fast stops and turns when the ground is soft, thus cutting up the turf unnecessarily (prior to Club chukkas or Club Cups)

• Other parts of the grounds may be opened or closed by signs and notices as decided by the Committee.

When determining teams for tournaments outside Singapore and within Singapore, preference will be given to players and their families who own their own horse(s) and have supported tournaments domestically and away from Singapore in the past, and who have made a positive contribution in terms of personal effort to the Club’s affairs, both directly and indirectly, while still trying to put together the strongest possible combinations.

• Players should sign up as many days in advance as possible.

• Preference for Club chukkas and tournaments is given to players playing their own ponies, followed by higher handicapped players on borrowed ponies.

When Club cups are played, players must still sign up for the total number of chukkas they wish to play.Players should email, submit a google form, SMS or WhatsApp their requests to the Polo administration manager before the close of the specified sign-up time. They should indicate the number of chukkas and horses they wish to play.

 

On weekdays and weekends Chukka board entries will close at the last sign up time. Players must be present and ready to play at least 10 (ten) minutes before play starts. Any player arriving late risks losing one or more of his chukkas. The times for commencement of play are to be determined by the Polo Captain and may be subject to change (watch the Notice Board).

 

Any player who consistently fails to show up after signing up for chukkas or Club Cups etc, may be barred from playing polo by the Polo Captain for a period not exceeding 3 (three) months. In no circumstances may players alter the board without the permission of the Polo Captain or his nominee.Requests for particular player combinations will not be entertained.

It is essential that all players and, if possible, spectators, tread-in the field after playing or practising when the ground has been cut up even slightly. The Club has only one ground and only by conscientiously treading-in wherever necessary, can this ground be maintained in a playable condition four times a week, throughout the year. It may sometimes be necessary to curtail the polo playing period to allow adequate time to tread-in properly. Any player who consistently fails to tread-in may be barred from playing polo by the Polo Captain for a period not exceeding three months.

 

Players must remain at the Club until polo is over in order to fulfill their obligation to tread-in.

• If the Polo Captain is present, his decision whether or not the field is playable will be final.

• If the Polo Captain is not present but the Honorary Secretary is, the latter’s decision whether or not the field is playable shall be final.

• If neither the Polo Captain nor the Honorary Secretary is present, the first two Charter Polo Playing Members of the Committee who arrive will decide whether or not the field is playable.

a. Designation

There shall be a section of the Club’s activities known as the Riding Academy.

b. Objectives

i. To promote a healthy interest in equestrian sports among members and to introduce potential members to horse riding and polo;ii. To provide an avenue for members and their families to learn to enjoy riding horses and to improve their riding skills;iii. To develop the basic riding skills of members who wish to play polo;iv. To encourage members to participate and to excel in Club, National and International dressage and showjumping competitions.v. To support the development and improvement of members desiring to compete at National or International levels of dressage and/or showjumping, up to the level at the discretion of the Club management and Committee.

c. Charges and Cancellation Policy

i. Members must inform the riding office if they are unable to ride otherwise the groom will unnecessarily prepare the horse for riding. The Club reserves the right to cancel riders’ regular lessons if they do not inform the Riding Academy Office of their absence. There is no refund if members fail to turn up for lessons or if bad weather prevents classes from taking place.ii. Lessons can be cancelled with fourteen (14) days’ notice in writing using the stop riding form. To reserve a regular riding slot during the cancellation period, fifty percent (50%) of the lesson fee will be charged otherwise, the riding slot will be immediately made available to other riders, and there is no guarantee members will be able to have the same slot upon return. Members who fail to give fourteen (14) days’ notice for any changes or cancellation of lessons will be charged in full.iii. Forward booking of riding lessons will not be accepted without paying fifty percent (50%) of the lesson fee to reserve the riding slot until the lesson commences.iv. Any late (less than fourteen (14) days’ notice given) requests for a change of lesson time or day or rider will be deemed as ‘cancellation without notice’ and any substitute session will be deemed as an ‘ad hoc lesson’ and will be charged as such. Substitution of riders for lessons is not permitted.v. Medical Certificates will not be accepted to cancel lessons unless the rider is injured due to a fall off a horse at the Club, otherwise, the normal cancellation policy applies.vi. The Club reserves the right to cancel lessons or change instructors due to competitions, availability of horses or instructors.

Members who are unable to attend any classes for any reason whatsoever shall continue to be liable for the fees. Any member objecting to being debited as above may appeal to the Committee through the Honorary Secretary in writing, and their account may accordingly be adjusted, however, in such cases, the Committee cannot guarantee the member concerned a place in the Riding Academy upon his return.

a. Livery for Riding Academy

The Club may, subject to approval at the sole discretion of the Committee, offer up to 2 (two) liveries per charter membership at the Riding Academy provided the livery applicant (or designated rider within the same membership) has the aspiration to compete with the 2nd horse at Regional or International games such as SEA Games, Asian Games, its equivalent or higher.

Members that adhere to the Club’s Rules and who have a good record of conduct and respect for their fellow Club members and staff, are an essential pre-requisite for admission into Riding Livery.

All Riding horses registered for Livery at the Club, shall be privately owned and must be ridden regularly in accordance with the terms and conditions of these Bye-Laws.

b. The Member’s Obligations

The Riding Academy on livery shall not be used and the member undertakes to ensure that any such horse will not be used to play polo or be leased, loaned or otherwise made available to any member or any other person for the playing of polo at the Club.

Members will only be permitted to bring a horse into the Club belonging to them, provided that the member or a member of his family ride it regularly (normally 6 (six) times per week). Failure to ride regularly may result in the Committee withdrawing its permission for the keeping of the horse at the Club. A member may be ordered to remove the horse from the Club at his own expense. If for any reason the member is not able to ride his horse regularly, e.g. injury, suspension, vacationing, etc he must inform the Riding Management and make suitable alternative arrangements subject to the approval of the Riding Management.

In the event that the rider of the horse is a third party or a minor, the member will ensure that the third party and/or minor will abide by all the terms and conditions of the Constitution and Bye-laws of the Club and failure to do so will constitute a breach of the Riding Academy Livery Agreement, Constitution and Bye-laws of the Club by the member.

c. DepositUpon the approval of the application for livery, the member (in addition to the deposit referred to in Bye-laws above.) shall pay the Club a deposit in an amount to be determined by the Committee in its absolute discretion which shall, subject to the deductions referred to in this Bye-law, be refunded to the member on the termination of the livery in accordance to the terms and conditions set in the Riding Livery Agreement. The Committee shall be entitled to deduct from the deposit any amounts which are due from the member to the Club for and in relation to the livery including but not limited to any costs, expenses, losses or liabilities arising from a breach of the member’s obligations in connection therewith. The Committee is entitled to modify or vary the amount of the deposit from time to time upon giving not less than 7 (seven) days’ written notice to the member whereupon the variation or modification to the deposit shall take effect.d. Fees and Terms of PaymentIn consideration of the Club providing livery to the member, the member agrees to pay the Club such sum to be determined by the Committee in its absolute discretion (the “Fee”). The Committee shall be entitled to vary or modify the Fee from time to time upon giving not less than 7 (seven) days’ written notice to the members, whereupon the variation or modification to the Fee shall take effect.The Fee shall be payable in advance on a monthly basis.

 

e. Movement of HorsesNo member shall move a Riding Academy horse into or out of the Club without permission from the Committee. This applies to both riding livery and Riding Academy school horses/ponies. No member shall move a Riding Academy horse from one stable to another within the Club without permission from the Committee. Members’ requests for stable movements should be addressed to the Committee through the Honorary Secretary.

f. Removal or Sale of a Horse

If, for any reason, a Riding Academy livery horse is removed from the Club or sold, the stable automatically reverts to the Club and may be reallocated at the sole discretion of the Committee.

A Riding Academy Livery Agreement will be issued to occupants and updated from time to time.